These instructions cover the steps involved, in uploading orders from Biscount to the Bynorm website and how to automatically process electronic invoices from the Bynorm site into Biscount.
Biscount already includes demonstrations and tutorials covering topics including creating and closing an order. These steps primarily cover uploading the order to the Binorm site and then automatically processing the invoice
Step 1. To send an order, we click on the ‘Orders’ button or press the F9 key from the biscount main screen.
Step 2. Click the ‘list option orders’ button or press the F2 key, to list all orders that have been created in Biscount.
Step 3. On the list that appears, we double click the Bynorm order we wish to send. Usually the letters BY are used as the brand abbreviation for Bynorm, find this order and double click it.
Step 4. Once the order window displays we can add to the order by hitting the F2 key and manually adding additional items to the order. If the order is complete we select the ‘close’ button or F4.
Step 5. Biscount will then remind you that proceeding will close this order and that if problems occur with the order it can be recalled and resent if needed, we click ‘yes’ to proceed.
Step 6. The next window display allows you to specify the method by which the file will be sent, we hit the Bynorm option and click ‘process’.
Step 7. If a window displays asking after Bynorm website functionallity, this is only an interim-coding window and will be removed upon full integration.
Step 8. The next window is very important, we must ensure that we use the same computer to upload the order to Bynorm that we used to close the order in Biscount.
Step 9. Upon sending your first Bynorm electronic order, if your Bynorm dealer number is not recorded in Biscount you will see a window informing you, that your dealer information file is not found. We click ‘ok’ to continue.
Step 10. In the next window display we input our account number with binorm and hit ‘ok’.
Step 11. Once the correct dealer number is input, we select ‘yes’ to continue.
Step 12. As with all Biscount generated orders, you have the option of specifying a frait method. As this is an electronic order, we will proceed without providing any additional information by hitting F10. The next screen will ask us if we want to proceed with a blank message. We hit ‘yes’ to continue.
Step 13. We also have an option of placing a comment on the order, we process the order without a comment and press F10. Again we say ‘yes’ to proceed with no comment attatched to the order.
Step 14. The next message displayed is important, this same computer must be used to upload the order to Bynorm. We will be told of the location of the order file and the next steps involved in sending the electronic order. Hit ‘ok’ to continue.
Step 15. We must now log on to the Bynorm website with our relevant account details. The binorm site will then process your log in details, and if there are any electronic invoices ready for download the binorm web page will notify you that they are ready for you. We hit ‘ok’ to continue.
Step 16. To download our electronic invoices we select the ‘DownloadOPEA’ link from the left hand pane.
Step 17. You will then be presented with a list of invoices ready for download. Within this list will be each of your Bynorm orders. Each electronic invoice begins with the code BYNOINV, indicating that this invoice is in the OPEA standard from Bynorm. The actual ‘paper’ invoice number comes after the aforementioned code. When your goods arrive, this is the invoice number that Biscount process automatically, when you input them using the ‘stock receivals’ function.
Step 18. The final stage of sending an electronic order involves hitting the ‘download’ link on the right hand side of the same line. The Bynorm site will then process our request and sends the file.
Step 19. On the next screen we must ensure that we save the electronic invoice. We suggest that you save this file to the OPEA folder, and if you have multiple computer save it to the OPEA folder on the server computer.
Step 20. You will then receive conformation that the electronic invoice is now in the OPEA folder. We repeat Steps 18-20. for any additional electronic invoices we wish to download at this time.
Step 21. Once all electronic invoices have been downloaded we ‘log off’ the Bynorm online shop.
Step 22. To continue processing our electronic invoices we must perform a ‘stock receival’ within Biscount. Hit ‘stock’>F2 ‘Stock Receivals’ F5> ‘Goods from Supplier’ F2.
Step 23. From the stock receivals screen choose your first Bynorm order number from the order number pane at the top left-hand side of the screen.
Step 24. Hit the ‘ok’ button to confirm the correct supplier details for Bynorm.
Step 25. Input the invoice number required. Biscount will then prompt you for the location of the file containing the invoice to be imported. Upon hitting the ‘ok’ button, we will be presented with an open file dialogue box with default open location of C:\OPEA. We should be able to see our Bynorm electronic invoices displayed in this list. Highlight the electronic invoice to process, and hit the ‘open’ button.
Step 26. We will then be prompted as to whether the invoice is to be processed automatically. Hit the ‘yes’ button. On the Receival Summary Screen hit F10 key to continue.
Step 27. Your first electronic invoice will then be presented in its entire . Biscount will anticipate that all ordered items will be provided. Biscount knows the quantities sent of ordered items.